What is the Materials Library?
The Materials Library is your personal digital filing cabinet for all your study materials. Upload textbooks, notes, diagrams, and equipment manuals - then use AI to instantly find answers across all your documents.
Upload Anything
PDFs, Word docs, images - up to 200MB per file
AI-Powered Analysis
Automatic tagging, topic extraction, and searchable content
Organized Folders
Create nested folders to organize by course, semester, or topic
Ask AI Questions
Chat with your materials - get answers from your own documents
Getting Started
How to Upload Materials
There are two easy ways to add materials to your library:
Drag & Drop
Simply drag files from your computer and drop them anywhere on the Materials page. You can drop multiple files at once. If you have a folder open, files will be added to that folder.
Upload Button
Click the "Upload" button in the toolbar to open a file picker. Select one or more files from your computer. Hold Ctrl (or Cmd on Mac) to select multiple files.
Supported File Types
Textbooks, manuals
DOCX / DOC
Word documents
JPG / JPEG
Photos, diagrams
PNG
Screenshots, images
File Size Limit
What Happens After Upload
When you upload a file, our AI automatically processes it:
- Text extraction - The content is extracted and made searchable
- Topic detection - AI identifies key topics and subjects covered
- Auto-tagging - Relevant tags are generated based on content
- Indexing - The material becomes searchable via "Ask AI"
Processing typically takes 10-30 seconds depending on file size. You'll see a progress indicator while it's being processed.
Organizing Your Materials
Creating Folders
Create a New Folder
- Click the "New Folder" button in the toolbar
- Enter a name for your folder (e.g., "Electrical Theory", "Year 2 Notes")
- Click "Create" to add the folder
Nested Folders
You can create folders inside folders for deeper organization:
Electrical/
Theory/
Chapter 1 - Basics.pdf
Chapter 2 - Circuits.pdf
Code Book/
CEC 2024.pdf
Moving Materials
Drag & Drop to Move
Move files between folders using drag and drop:
- Click and hold on a material or folder
- Drag it over the destination folder (it will highlight)
- Release to drop the item into that folder
You can also select multiple items (checkbox) and use the "Move" action from the toolbar.
Using Tags
AI-Generated Tags
When you upload a file, AI automatically generates relevant tags based on the content. For example, a wiring diagram might get tags like "electrical", "wiring", "residential", "120V". These tags help you find materials later.
Custom Tags
Add your own tags to any material:
- Click on a material to open its details panel
- Find the "Tags" section
- Type a new tag and press Enter to add it
- Click the X on any tag to remove it
Bulk Tagging
Add tags to multiple materials at once:
- Select multiple materials using the checkboxes
- Click the "Add Tags" button in the toolbar
- Enter the tags you want to add
- Click "Apply" to tag all selected materials
Finding Materials
Search
Search Your Library
Use the search bar at the top to find materials by:
- Title - File name or document title
- Tags - Both AI-generated and custom tags
- Topics - Subjects detected in the content
Search results update as you type. Press Enter or click a result to view the material.
Filters
Filter Options
Narrow down your materials using filters:
- File Type - Show only PDFs, images, or documents
- Folder - View contents of a specific folder
- Tags - Filter by one or more tags
Sort Options
Sorting Materials
Sort your materials by:
- Date Added - Newest or oldest first
- Name - Alphabetical (A-Z or Z-A)
- File Size - Largest or smallest first
Ask AI Feature
The Ask AI feature lets you have a conversation with your study materials. Instead of manually searching through documents, just ask a question in plain language.
How to Use Ask AI
- Click the "Ask AI" button to open the chat panel
- Type your question in the text box at the bottom
- Press Enter or click Send
- AI will search your materials and provide an answer with source references
What You Can Ask
"What is the torque spec for cylinder head bolts?"
AI searches your service manuals and returns the specification
"Explain the difference between series and parallel circuits"
AI pulls explanations from your textbooks and notes
"What are the lockout/tagout steps in my safety manual?"
AI finds and summarizes the procedure from your documents
"Find all references to conduit sizing"
AI locates every mention across all your materials
How It Works
When you ask a question, the AI:
- Searches through all your uploaded materials
- Finds the most relevant sections and passages
- Synthesizes an answer based on your documents
- Shows you which materials the answer came from (with page numbers when available)
AI Answers From Your Materials
Chat History
View Past Conversations
Your Ask AI conversations are saved automatically. To view past chats:
- Open the Ask AI panel
- Click the "History" icon at the top
- Browse or search your previous conversations
- Click any conversation to continue it
Google Drive Integration
Connecting Google Drive
Link Your Google Account
- Click the "Import from Drive" button
- Sign in to your Google account when prompted
- Grant Red Seal Hub permission to access your files
- Your Google Drive files will appear in the import dialog
Privacy Note
Importing Files
- Browse your Google Drive folders in the import dialog
- Select the files you want to import (PDFs, Docs, images)
- Click "Import Selected"
- Files are downloaded and processed like regular uploads
Google Docs and Sheets are automatically converted to PDF format when imported.
Storage & Quotas
Free Tier Storage
100MB Free Storage
Free accounts include 100MB of storage for study materials. This is enough for:
- Several textbook chapters or manuals (PDF)
- Dozens of notes and diagrams
- Hundreds of image files
Checking Your Usage
View your storage usage at any time:
- Go to your Materials Library
- Look at the storage bar at the top of the page
- It shows used storage vs. your total quota
You can also see storage usage in Settings > Billing.
Upgrading for More Storage
Tips & Best Practices
Organize by Course or Semester
Create a folder structure that mirrors your courses or school terms. For example: "Year 1 > Electrical Theory > Chapters" or "2024 Fall Semester > HVAC". This makes it easy to find materials when studying for specific exams.
Use Meaningful Tags
While AI generates tags automatically, add your own tags that make sense to you. Use tags like "exam-prep", "important", "review-needed", or specific topic names. Consistent tagging makes searching much faster.
Name Files Descriptively
Before uploading, rename files to be descriptive. "Chapter 5 - Motor Controls.pdf" is much easier to find than "scan001.pdf". Good file names improve search results and make browsing easier.
Regular Cleanup
Periodically review your materials and remove outdated or duplicate files. This keeps your library organized and your storage usage low. You can delete materials from the details panel or by selecting multiple items and clicking Delete.